As an exhibitor of the Mountain State Art and Craft Fair, I understand that my name will be included on the organization's list of exhibitors and may be released to parties requesting such lists.

I understand the organization may photograph and/or film my work for promotional purposes.

I understand this agreement is non-transferrable. I also understand if no pictures are provided, MSACF reserves the right to use photos from the exhibitor's social media.

 

By checking the box below, you and any artisans or assistants working with you are certifying you have read the information packet and agree to the following Terms and Conditions:

 

1. I agree to pay a commission of 10% to MSACF on total sales on the due date requested / conclusion of the fair, as well as state sales tax to the WV Tax Department on total sales at checkout (unless you pay your taxes quarterly) on due date provided by the commission.

2. All products will be of high quality and meet the standards as outlined in the MSACF information packet. The MSACF Board of Directors reserves the right to ask for the removal of any items displayed at the fair that have not been juried and/or do not meet the MSACF standards.

3. I/We will provide an adequate amount of inventory for the duration of the fair (as specified by the MSACF BoD). In the event my inventory should run low, I will reserve samples to use in taking orders.

4. I/We will follow the MSACF directions for setting up and taking down my display in the assigned space. Set-up for the fair is on Wednesday, July 1, 2026, beginning at 9:00 a.m.

5. I/We will not begin packing up or loading my products or display until the fair is closed at the end of each day. The exception to this will be if the MSACF if closed by fair officials due to extreme weather or other emergency conditions. In that case, I/We will reopen my booth as soon as the fair resumes. I/We understand that non-compliance with this provision may eliminate me/us from future fair participation even if I/We meet other criteria.

6. I/We agree to keep our booth display within the assigned booth space limits.

7. MSACF provides security, and every effort is made to protect exhibitors' property from damage or theft. Losses, however, may occur that are beyond the control of the MSACF. Exhibitors should provide their own waterproof containers and/or tarps to protect their protect their products from inclement weather. Exhibitors assume the risk for any valuable items left in booths overnight. It is the exhibitor's responsibility to obtain any insurance they deem necessary to protect their goods and equipment.

8. I/We will be present in our booth and cover our assigned space 30 minutes before the fair opening each day, and during the fair's set hours. A responsible designee may cover an exhibitor's space during meals and breaks.

9. I/We will prioritize serving customers and the public. I will refrain from using cell phones or other electronic devices during fair hours, except to transact business or in case of an emergency.

10. I/We grant permission for the use of my/our name and images for publicity purposes for the fair.

11. I/We will demonstrate a cooperative, courteous, helpful, and professional attitude toward all individuals involved with the management of the fair or attendees. I/We will also report any operational issues or problems immediately to MSACF board members, volunteers, or staff.

12. I/We agree to provide documentation granting permission (licensing) for the use of trademarked distinctive words, phrases, logos, symbols, slogans, and any other devices used to identify and distinguish products or services.

13. The MSACF has the right, in the event of a national and/or state emergency, to close/cancel/postpone the fair

14. Exhibitors understand that posting signage inside or outside any Cedar Lakes building/walls strictly prohibited.  If a sign is posted, the vendor will be charged for all necessary repairs and may be banned from attending future Mountain State Art and Craft Shows.