Section I - Application

Ratios for each medium are set in advance to provide fair attendees with a balanced but wide variety of items. The Selections Commitee, however, may accept a greater proportion of applicants in a medium where many high quality applicants provide very different types of original work within that medium.

Terms and Conditions:

As an exhibitor of the Mountain State Art and Craft Fair, I understand that my name will be included on the organizations list of exhibitors and may be released to parties requesting this information. I understand the organization may photograph and/or film my work for promotional or media purposes. I understand this agreement is non-transferrable. I also understand if no pictures are provided, MSACF reserves the right to use photos from exhibitors social media or other promotional materials. By submitting this agreement form, you, and any artisans or assistance working with you are certifying you have read the information packet and agree to the following Terms and Conditions:

1. I agree to pay a commission of 10% to MSACF on total sales on the due date requested / conclusion of the fair, as well as state sales tax to the WV Tax Department on total sales at checkout (unless you pay your taxes quarterly) on due date provided by the commission.

2. All products will be of high quality and meet the standards as outlined in the MSACF information packet. The MSACF Board of Directors reserves the right to ask for the removal of any items displayed at the fair that have not been juried and/or do not meet the MSACF standards.

3. I/We will provide an adequate amount of inventory for the duration of the fair (as specified by the MSACF BoD). In the event my inventory should run low, I will reserve samples to use in taking orders.

4. I/We will follow the MSACF directions for setting up and taking down my display in the assigned space. Set-up for the fair is Wednesday, July 3, 2024 beginning at 9:00 a.m.

5. I/We will not begin to pack-up or load my products or display until the fair is closed at the end of each day. The exception to this will be if the MSACF if closed by fair officials due to extreme weather or other emergency conditions. In that case I/We will reopen my booth as soon as the fair resumes. I/We understand that non-compliance with this provision may eliminate me/us from future fair participation even if I/We meet other criteria.

6. I/We agree to keep our booth display within the assigned booth space limits.

7. Security is provided by MSACF, and every effort is made to protect exhibitor's property from damage or theft. Losses, however, may occur that are beyond the control of the MSACF. Exhibitors should provide their own waterproof containers and/or tarps to protect their protect their products from inclement weather Exhibitors assume the risk for valuable items that are left in booths overnight. It is the exhibitors responsibility to obtain whatever insurance they deem necessary for the protection of their goods, equipment, or other items required for fair participation.

8. I/We will be present in our booth and cover our assigned space 15 minutes prior to opening of the opening of the fair each day, and during the set hours of the fair. A responsible designee may cover an exhibitor's space during meals and breaks.

9. I/We will give priority to attending to customers and the public and will refrain from using cell phones or electronic devises during fair hours except to transact business or in case of an emergency.

10. I/We grant permission for the use of our name and images in publicity for the fair in traditional, print, social, digital or other media outlets.

11. I/We will demonstrate a cooperative, courteous, helpful, and professional attitude toward all individuals involved with the management of the fair or attendees. I/We will also report any operational issues or problems immediately to MSACF board members, volunteers, or staff.

12. I/We agree to provide documentation granting permission (licensing) for the use of trademarked distinctive words, phrases, logos, symbols, slogans, and any other devices used to identify and distinguish products or services.

13. The MSACF has the right, in the event of a national and/or state emergency to close/ cancel / postpone the fair.

Application does not imply nor guarantee acceptance as this event is a juried event.

If selected for participation, you'll be required to submit media materials for promotional purposes to include a include a HIGH resolution, professional grade photo of yourself with your products and / or materials, website URL, and social media platforms. MSACF staff can assist you with this if needed.

By clicking the accept button you hereby agree to the Terms and Conditions as outlined above. Early registration is January 1, 2025 through March 31, 2025

Section II - Booth Size and Payment